Privacy Notice

(This is an ever-evolving document, please continue to visit our website from time to time for the latest version)

CAVEAT LEGAL PROPRIETARY LIMITED, a company registered in South Africa under registration number  2011/128699/07 and having its registered address at 7 Wodin Rd, Newlands, 7700 (“Caveat”, “we”, “our”). 

We are committed to complying with applicable data protection laws and set out below details regarding our approach to data protection in all our operations. 

INFORMATION WE COLLECT 

Information we collect from clients 

We collect names, contact details, director and employee names, titles and contact details, billing addresses, registrations, financial information, tax information, teleconference and video conference call recordings, marketing preferences well as any information you provide to us during the course of your engagement with us and our Panel Members. We may also collect information that you have made public (e.g. via your social media pages) or which is derived from a public record. 

Information we collect from suppliers and professional service providers 

We collect names, contact details, financial and tax information, employee names, titles and contact details, publicly available information about your business as well as any information you provide to us during the course of your engagement with us. We may also collect information that you have made public (e.g. via your social media pages) or which is derived from a public record. 

Information we collect from you when you complete our website contact form, respond to a LinkedIn ad or engage with KAI

When you complete our website contact form, respond to a LinkedIn ad or use KAI, our AI chatbot, we collect your name, surname, telephone number, email address, marketing preferences and any other information you provide.

Information we collect from you when you apply to be a panel member and employees 

We process the information you provide in your curriculum vitae, in our application form and supporting documentation/information during the review process. We may also collect information that you have made public  (e.g. via your social media pages) or which is derived from a public record. 

Information we collect from panel members 

We collect names, identification details, contact details, billing address, financial and tax information,  photographs/videos or performance information, electronic access and communication records. We may also  collect information that you have made public (e.g. via your social media pages) or which is derived from a public  record. 

Information we collect from other third parties 

We may collect names and contacts details, information made public by you and whatever information you  choose to tell us when you make contact directly with us, meet us at events or engage with us via social media. 

We also collect publicly available information regarding potential clients, where such information has been made  public by you or is derived from a public record. 

Information we collect from you when you visit our website 

Our website uses automatic systems of data collection, such as cookies. A cookie is a device transmitted to the  hard disk of a user. Cookies do not contain intelligible information but allow linking between you and your  personal information, such as your IP address and other information about your experience on the website. The  information and data are gathered directly and automatically by the website. We process information collected by  cookies in a collective and anonymous way in order to optimise the website for the needs and preferences of its  users. Please access the information on your Internet browser if you wish to delete cookies after using the  website. If you have started the procedure of deleting cookies, we can’t ensure that all of our web pages will be  displayed and that all of our services will be available to you. 

We use Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses  cookies to help a website’s operator analyse how users use the site. The non-personal information generated by 

the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google  on servers located around the world. Google will use this information for evaluating your use of the website,  compiling reports on website activity for website operators, and providing other services relating to website  activity and internet usage. Google may also transfer this information to third parties where required to do so by  law or where such third parties process the information on Google’s behalf. Google will not associate your IP  address with any other data held by them. You may refuse the use of cookies by selecting the appropriate  settings in your web browser; however, please note that if you do this, you may not be able to use the full  functionality of the website. By using the website, you consent to the processing of data about you by Google in  the manner and for the purposes set forth above. 

Google Analytics collects information anonymously. It reports website usage trends without identifying individual  visitors. You can opt out of Google Analytics without affecting how you use the website. For more information on  opting out of being tracked by Google Analytics across all websites you use,  

visit https://support.google.com/analytics/answer/181881. For more information on the Google Privacy Policy,  visit https://policies.google.com/privacy. 

PURPOSES OF THE COLLECTION OF YOUR PERSONAL INFORMATION 

We use your information in the following ways: 

• to assess your suitability as a client, supplier, employee or panel member; 
• to onboard you as a client, supplier, employee, panel member and conclude a contract with you; • to carry out our obligations arising from any contracts with you; 
• to comply with applicable laws, such as tax laws and labour laws; 
• to notify you about changes to our services and/or our terms; 
• to provide you with information about services that you request from us, or which we feel may interest  you (where necessary, after obtaining your consent); 
• for research, marketing and/or data analytics purposes to improve our services and market our services; 
• to engage with you via social media; 
• for security purposes; 
• to respond to any questions you may have; 
• for our internal purposes, such as quality control, website performance, system administration, and to  evaluate use of the website, so that we can provide you with enhanced services; 
• to enable you to participate in the features of our website, when you choose to do so. 

PROCESSING, PROTECTING AND TRANSFERRING PERSONAL INFORMATION 

Personal information held by us is processed by appropriate members of staff for the purposes for which the information was provided. We may share your personal information within our organisation and with third parties, namely suppliers, clients, panel members, software providers, large language learning models, IT support providers, marketing, research and analytics providers, background check providers, professional advisors, investors or potential investors and government bodies/regulators. 

We may disclose your personal information to a prospective buyer or seller in the event that we intend merging our business or selling or purchasing assets. 

Our email and storage, accounting software and messaging service providers have servers outside of South Africa, and accordingly, your information is stored outside of South Africa.

We ensure that countries to which your information is being shared either have adequate laws in place or that we have entered into contractual arrangements to ensure the protection of your personal information.  

Your rights in relation to your information 

Subject to certain limitations on certain rights, you may have the following rights in relation to your information: 

• Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it. For more information on how to exercise this right, please see our Promotion of  Access to Information Act (PAIA) Manual on our website. 
• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected. 
• Request deletion or destruction of your personal information. This enables you to ask us to delete or destroy your personal information. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below). 
• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes. 

We will endeavour to respond to any such requests as soon as is reasonably practicable. In some instances, we may be able to charge a fee for responding to your request and will advise you of this and any applicable amount prior to responding. 

Where you request access to your information, we are required by law to use all reasonable measures to verify your identity before doing so. These measures are designed to protect your information and to reduce the risk of identity fraud, identity theft or general unauthorised access to your information. 

You also have the right to lodge a complaint with the Information Regulator, details of which are set out on their  website at https://inforegulator.org.za/contact-us/ 

You should also be aware that in some instances, if you do not provide information or you exercise any rights regarding the deletion or restriction of your information or object to the processing of your information or withdraw consent, may not be able to engage with you or perform any contract we have with you. 

QUESTIONS? 

Should you have any queries regarding this privacy notice or would like to enforce any rights you may have under  applicable data protection laws, please contact us at: 

Information Officer: Yvonne Wakefield 

E-mail: yvonne@caveatlegal.com 

CHANGES TO OUR PRIVACY NOTICE 

Any changes made to this privacy notice in the future will be posted on the website and, where appropriate, notified to you by e-mail. Please check frequently to see any updates or changes to this notice. 

July 2025